Registration health and safety updates - Kazang | A safer, faster and more flexible way to sell prepaid services and accept micro-payments.

Visit your local municipality offices or their website to get a copy of the business registration form. This form will include the specific requirements that are relevant to your municipality.
Complete the physical form or online form.
Prepare the requested documentation for your application. Most municipalities require the following documentation:

A copy of your ID or relevant identification. (foreign nationals should include either a section 22 asylum seeker permit, a section 24 refugee permit, and a valid visa allowing foreign nationals to be in the Republic to work or conduct business.)
Proof of residence to show your physical and postal address.

Depending on your municipality you may be required to submit the following:

A Land Use Clearance Certificate.
A Population and Clearance Certificate which is obtained after a fire inspection.
A copy of an approved building plan of the interior of the premises.
A Certificate of Occupancy.
An application for Certificate of Acceptability (COA)

You must also provide a sworn affidavit stating that you have not engaged in the trade of illegal goods as defined in this by-law your business operations are within applicable norms and standards. An example of this affidavit can be downloaded here

If you intend to manufacture, store, distribute, prepare, transport or sell any kind of foodstuff intended for public consumption you must apply for a Certificate of Acceptability. To obtain a Certificate of Acceptability (COA) in South Africa, your food business must meet specific health and safety standards outlined in Regulation 638 of 2018 .

To qualify for a Certificate of Acceptability (COA) the following steps must be followed:

Step 1:

Visit your local municipality or their website to get a copy of the application form.This form will tell you what information you need to provide to the municipality. Required information generally includes:

Name, surname and ID number
Your residential and postal address.
Your business address.
A description of the goods you sell.
Information relating to people who work in your store.
How the items are transported to you, or from your premises if you offer delivery services.
A list of your suppliers.

Step 2:

Complete the form and attach the requested document, each municipality may request different documents. Below is a list of types of documents you could be required to submit with your application.

A copy of your ID (foreign nationals should include either a section 22 asylum seeker permit, a section 24 refugee permit, and a valid visa allowing foreign nationals to be in the Republic to work or conduct business.)
Proof of residence to show your physical and postal address.
Zoning Certificate of premises.
Approved building plan.
A copy of the ID of the person in charge of the day to day functioning of the business - such as the shop manager if that person is not the same person as the shop owner.
Vehicle registration numbers of all delivery vehicles that are used for delivery of foodstuffs.
Proof of pest control services.
Proof of waste removal services.
A copy of your cleaning timetable.

Step 3:

Once you have submitted your documentation to the municipality, they will verify your submission and get back to you to let you know if any further information is required.

Step 4:

A physical inspection of the shop premises must be done by environmental health officials before a certificate of acceptability can be issued.

Step 5:

If everything is found to be in order your will receive a certificate of acceptability which you must display in store.

If you need any further information the following link contains helpful information.

You first need to apply for a Business License

In terms of the Businesses Act no. 71 of 1991 any person who conducts a business that supplies meals or perishable foodstuffs must be registered.

What does this mean?

If you answer yes to any of the following questions, the Businesses Act requires you to register your business with your local municipality.

Do I sell meals in my store that can be consumed either in store or at a different location?
Are the items I sell considered perishable? (the following items are examples of perishable foodstuffs: Milk; meat; fish; fruit and vegetables)?

Second registration item is A Certificate of Acceptability (COA):

If your business is involved in the manufacture, storage, distribution, preparation, transport or sale any kind of foodstuff intended for public consumption then you are required to apply for a Certificate of Acceptability. (COA)

As part of the application process, you will be required to provide proof of address. The following documents are examples of proof of address:

A utility bill for an address in your name
A municipal statement in your name; or
A signed lease agreement

If you don’t have any of the above mentioned form of proof of address, you can make use of one of the affidavits below. Please print the documents and complete them. You will have to take the document, and your identification document to a commissioner of oaths (you can go to any police station to do this)

If you live with a relative, who own the property where you live, and this relative is able to provide one of the above mentioned forms proof of address you can use this affidavit. The affidavit must be completed and signed by the relative that owns the property in which you live.
If you live in a rented property and you do not have a signed lease agreement you can use this affidavit, that must be completed and signed by the landlord before the commissioner of oaths. Your landlord will have to provide a copy of one of the above mentioned proofs of address in the name of the landlord.
If you live in a premises that is owned by you, and you do not have one of the above mentioned forms of proof of address you can use this affidavit with your own details as proof of residence.

Lease agreement for residential area (please see links to references/forms you can make use of below)

Compliance with legislation Affidavit:

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