Kazang – Micro Merchant Division – HR Administrator



A vacancy existsfor an HR Administratorwithin Kazang – Micro Merchant Division in Century, City, Cape Town.

The HR Administrator will be required to support the Human Resources division and perform project-related HR generalist functions as and when required.

Responsibilities of the role include:

  • Maintaining employee records.
  • Preparing contracts and amending them where necessary.
  • Administer the onboarding of new employees (Internal communications, new joiner packs, showing new employees the facilities, registering employees on all internal boards, etc.).
  • Provide support and input in new hire orientation in compiling and distributing information as required by the business.
  • Being a point of contact for employees on any HR-related queries.
  • Assisting with payroll by providing the Finance department with relevant employee information for new starters and changes in the organisation: including, departmental changes, resignations, terminations, and promotions.
  • Administering of external training.
  • Assisting the HR team with recruitment administration.
  • Assist with filling vacancies by placing internal and external adverts, screening and shortlisting applicants, reference checking, setting up interviews, and compiling interview guides.
  • Compile increase letters, confirmation of employment letters, certificate of service letters and general ad hoc letters as requested.
  • Administer invoice payments of recruitment service providers for successfully appointed candidates.
  • Liaise with line managers to obtain contract renewal/ending information.
  • Managing Occupational Health and Safety
  • Preparing EE online submissions, attending EE meetings, maintaining all EE records and assisting with the drafting of the EE plan.
  • Register new employees on ESS.
  • Assist employees with their username and password queries.
  • Employee exit process management.
  • Performance management administration.
  • Administrating and maintaining HR policies.
  • Assisting with any Ad hoc duties and Projects as and when required.

In order to be considered for the position, the following requirements must be met:

  • Grade 12.
  • Degree or Diploma in Human Resources or any relevant qualification.
  • Computer literate in MS Office (will be tested).
  • 2-3 years of experience in HR Administration.
  • Effective HR administration understanding and people management skills.
  • Understanding of HR functions and practices.
  • Good understanding of all the appropriate Acts (LRA, BCEA, OSHA, COID, EEA).
  • ATR/WSP experience.

Competencies Required:

  • Excellent time management skills.
  • Knowledge of office management responsibilities, systems and procedures.
  • Ability to multitask.
  • Organised with attention to detail.
  • Problem-solving skills.
  • Excellent written and verbal communication (English).
  • Strong planning skills in a fast-paced environment.
  • Excellent computer skills and knowledge.
  • Knowledge of human resources practices and procedures.
  • Knowledge of business and management principles.
  • Well-groomed and highly presentable.
  • Should be able to work under pressure.

Key proficiencies:

  • Strong interpersonal skills to interact positively with all employees.
  • Trustworthy.
  • Accuracy.
  • Have a sense of urgency.
  • Good communication skills.
  • Process improvements/suggestions.
  • Approachable.
  • Empathy.
  • Be adaptable to change.
  • Productive, highly motivated and enthusiastic.